BLUEcloud Analytics (BCA)

Login Link

After you have been granted access, use the following link for BLUEcloud Analytics

Go to the BLUEcloud Analytics Login Screen 🔗

Using BLUEcloud Analytics

User logins are personal and access will be terminated for any user who shares their user name and password.

Whitelist these email addresses to ensure you get scheduled emails from BCA:

Personally Identifiable Information (PII) Protection Agreements

BCA PII Library Agreement

Libraries wishing Advanced Reports access or PII Reports access are required to sign this BCA PII Library Agreement.  This agreement much be completed and returned to RSA to grant advanced access.  Please note that for advanced access, the library will be required to notify RSA whenever a staff member leaves the employment of the that library, ideally the same day.  RSA staff MUST remove access to all former library employees immediately to protect our patrons.  One agreement per library covers any staff member wishing Advanced access or delivery of scheduled reports showing PII information.

Download the BCA PII Library Agreement

BCA PII User Agreement

Library staff members must sign and return this agreement prior to being upgraded and trained for Advanced Reports and PII access.  This agreement is per employee and is in addition to the one library level agreement signed by the staff member’s library.  In general, only one or two employees from any library may need this level of access.

Download the BCA PII User Agreement

Interactive, Stand-Alone Dashboard Links

Interactive Collection Browser

Introducing our Interactive Collection Browser. With this dashboard, you can create shelflists on the fly and dynamically change what you see in the report. This dashboard has 2 pages of data.

Cheat Sheet

Download the Interactive Collection Browser cheat sheet Added August 2024.

Login Link

Interactive Collection Browser (requires a BLUEcloud Analytics user login)

After logging in, the yellow box at the top of the screen has detailed instructions on how to use filters, export an item list, and even save your settings to save yourself time.

website view of Interactive Collection Browser, which allows libraries to better understand their collectoin
Interactive Collection Browser Example

Holds Placed and Filled Interactive Dashboard

Slice and dice data to gain insights on things like where your patrons pickup their holds, what general item formats are they holding, who is pickup up holds in your library and by what general item format, and more. You can change the hold placed/filled dates to look at specific things like summer reading. This dashboard has 2 pages of visualizations and 2 pages showing the data used to build the visualization.

Login Link

Holds. Placed and Filled Interactive Dashboard (requires a BLUEcloud Analytics user login)

Checkouts and Renewals Interactive Dashboard

This dashboard allows you to examine checkouts and renewals by date, library, user profile, checkout library, patron library, user profile, general format and more. This dashboard has 4 pages of visualizations and 4 pages showing the data used to build the visualization.

Login Link

Checkouts and Renewals Interactive Dashboard (requires a BLUEcloud Analytics user login)

Transit Counts To and From My Library Interactive Dashboard

This dashboard allows you to examine items transited to and from your library either to fill a hold, or to return back to their home. You’ll see the transit reasons of “Hold” which were transited to fill a hold or “Library” which were transited back to the item owning library. You can limit the transit time-frame as you wish staring from 1 Jan 2022 through today. This shows the raw transit data, not just filled holds. I think you’ll be surprise just how many libraries your library is transiting materials too! This dashboard has 2 pages selected via the Table of Contents icon, with a combined visualization and statistical data display. As always, you can export a just the visualization, or the entire ‘page’ with the 3 dot menus in the upper right of each panel, or the overall “Share” button on the right side of the maroon menu bar.

Login Link

Transit Counts To and From My Library Interactive Dashboard (requires a BLUEcloud Analytics user login)

Cheat Sheets and Guides

BLUEcloud Analytics Data Reference Guide

Convert the BCA terms to Symphony database terms.  BCA works with both Symphony and Horizon and many terms are not Symphony specific.  This is the SirsiDynix source document that lists all BCA data elements and what they point to in the Symphony (and Horizon) database.

Download the BLUEcloud Analytics Data Reference guide

BCA – Workflows Terminology

A visual guide to Workflows displays and their corresponding terms in BCA. December 2016.

Download the BCA – Workflows Terminology cheat sheet

Instructions for Subscribing to Reports via Email in BCA

A quick run through the process of running, then scheduling a report to be emailed out to you or someone else from BCA. July 2016.

Download the Instructions for Subscribing to Reports via Email in BCA guide

Save and Save As vs Create Personal View

This explains the difference between saving a report (Save & Save As) and Creating a Personal View of a report. August 2016.

Download the Save and Save As vs Create Personal View guide

BCA – Exploring Data with Excel

A short guide to using the Filter function in Excel to analyze or better view your data.  Works best on reports with lots of data like shelflist reports. September 2016.

Download the BCA – Exploring Data with Excel guide

Logging In

A cheat sheet to logging into BLUEcloud Analytics. August 2024.

Running a Report

Demonstrates the basics of running a report. August 2024.

Create Personal View

A guide to creating a personalized view of a report, saving your prompts & display preferences. August 2024.

Training Document for Library Staff

BLUEcloud Analytics for Analyst Users

A quick run-through of BCA, the options you’ll see on screen, and what you can do. This guide is the basis of our BCA class curriculum. October 2016.

Download the BLUEcloud Analytics for Analyst Users guide

Categorized as: Reports

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